Grindrod Logistics invites suitably qualified and motivated candidates to apply for the Admin Clerk position based in Cape Town. This full-time opportunity is ideal for individuals with administrative experience who are looking to build a career in a fast-paced logistics environment.
The successful candidate will provide administrative support to the Site Manager while ensuring that records, documentation, and operational information are managed accurately and efficiently. The role also involves maintaining company filing systems, preparing reports, handling invoicing, capturing estimates, and ensuring compliance with company procedures and operational standards.
Applicants who possess strong organisational skills, excellent communication abilities, and experience in office administration are encouraged to apply before the closing date.
Position: Admin Clerk
Job Type: Full-Time
Location: Cape Town, Western Cape, South Africa
Reporting To: Site Manager
Application Closing Date: 10 August 2026
About the Admin Clerk Position
The Admin Clerk position plays an important role in supporting the daily operations of the logistics site. Administrative efficiency contributes significantly to the smooth running of business activities, making this role essential to operational success.
The selected candidate will work closely with the Site Manager to ensure that documentation is complete, records are properly maintained, reports are prepared accurately, and administrative tasks are completed within required deadlines.
The position also requires working with company systems such as Tracker, AEMS, and IMARS to capture estimates and daily invoicing while ensuring all information is accurate.
Key Responsibilities
The successful applicant will be expected to perform a variety of administrative duties, including but not limited to the following:
- Compile and present documents in a professional and complete manner.
- Record information systematically for easy retrieval.
- Maintain the company filing system accurately.
- Ensure that all records remain current and up to date.
- Prepare reports requested by the Site Manager.
- Distribute documents as instructed.
- Resolve administrative queries submitted by the Site Manager.
- Follow all Standard Operating Procedures (SOPs) and company policies.
- Perform additional administrative duties when required.
- Capture estimates using Tracker, AEMS, and IMARS.
- Ensure the correct rates are applied when processing estimates.
- Capture daily invoicing for minor, medium, and major estimates.
- Process invoicing for all clients.
- Report units containing incorrect information, rejected records, or incorrect STS codes.
- Maintain high levels of administrative accuracy.
- Support efficient office operations through organised record management.
Minimum Requirements
Candidates interested in this opportunity must satisfy the minimum requirements listed below.
Educational Requirements
Applicants must possess:
- Grade 12 (Matric)
- Computer literacy
- Working knowledge of the Microsoft Office Suite
A good understanding of Microsoft Word, Excel, Outlook, and other office applications will be beneficial when carrying out daily administrative tasks.
Experience Required
Applicants should have:
- A minimum of one to two years of relevant administrative experience.
Experience in logistics, transport, warehousing, or a similar administrative environment will be considered an advantage.
Skills and Competencies
The successful applicant should demonstrate the following skills:
- Excellent organisational skills
- Strong administrative ability
- Good written and verbal communication skills
- Analytical thinking
- Problem-solving ability
- Ability to work under pressure
- Ability to meet deadlines
- Strong attention to detail
- Time management skills
- Computer literacy
- Professional work ethic
- Ability to prioritise multiple tasks
- Good interpersonal skills
- Ability to maintain confidentiality
- Leadership potential
- Ability to work independently and within a team
Daily Duties
The Admin Clerk performs numerous daily activities that contribute to the efficient running of the logistics operation. Typical daily responsibilities include:
- Preparing administrative reports
- Managing office records
- Filing important documentation
- Capturing estimates into company systems
- Processing client invoicing
- Monitoring data accuracy
- Responding to administrative requests
- Assisting the Site Manager with documentation
- Updating company records
- Verifying captured information
- Maintaining organised filing systems
- Ensuring compliance with internal procedures
Accuracy is particularly important because administrative errors may affect invoicing, reporting, and operational efficiency.
Ideal Candidate
This opportunity may be suitable for candidates who enjoy administrative work and are comfortable working in an office environment where attention to detail is essential.
An ideal applicant is likely to possess:
- Strong organisational abilities
- A positive attitude
- Excellent communication skills
- The ability to work efficiently under pressure
- A willingness to learn company systems
- Good computer skills
- A professional approach to administrative work
Candidates capable of managing multiple responsibilities while maintaining high levels of accuracy may perform well in this position.
Why Consider This Opportunity?
Working as an Admin Clerk provides valuable administrative experience within the logistics industry. The role offers exposure to office administration, record management, invoicing processes, reporting systems, and business operations.
Administrative professionals gain practical experience using company management systems while developing skills that can support future career growth in administration, logistics, operations, customer service, finance support, and office management.
Individuals seeking stable full-time employment in Cape Town may find this position particularly appealing.
Application Process
Interested applicants should submit their applications before the closing date.
Only a Curriculum Vitae (CV) is required during the initial application stage.
Additional supporting documents may be requested later during the recruitment and selection process if necessary.
Applicants should ensure that the CV is accurate, updated, and contains current contact information, employment history, educational qualifications, and relevant administrative experience.
The position title must be included as the email reference when submitting the application.
Important Application Instructions
Before sending an application, applicants should remember the following:
- Submit an updated CV only.
- Do not include additional supporting documents unless requested.
- Clearly state Admin Clerk as the email reference.
- Ensure contact information is correct.
- Submit the application before the closing date.
Late applications may not be considered.
Employment Equity
Appointments will be made with due consideration to the company’s employment equity objectives and applicable recruitment policies.
Application Closing Date: 10 August 2026
Applications submitted after the closing date may not be considered during the recruitment process.
How to Apply
Applicants should email an updated CV to:
- Email: [email protected]
- Reference: Admin Clerk
Only CVs should be submitted during the initial application stage. Supporting documentation will be requested from shortlisted candidates where required during the recruitment and selection process.
Candidates who meet the stated minimum requirements and possess the relevant administrative experience are encouraged to submit their applications before 10 August 2026.
