Tshwane University of Technology (TUT) invites interested and suitably qualified candidates to apply for the Project Administrative Assistant position. This is a part-time appointment based at the Institute for the Future of Work (IFOW) in Hatfield, Pretoria. The successful candidate will play an important role in supporting project administration, stakeholder coordination, and partnership activities within the University’s Public-Private Partnerships (PPP) Office.
This opportunity is ideal for candidates with qualifications in project management, business administration, public administration, management assistance, or information systems who have experience in project administration and partnership coordination. The appointment is offered for a period of six months with a flexible part-time work schedule.
Position Details
- Position: Project Administrative Assistant
- Reference Number: 26/N29
- Employment Type: Part-Time Appointment
- Duration: Six (6) Months
- Working Hours: 25 Hours Per Week
- Reporting To: Senior Director: Institute for the Future of Work (IFOW)
- Location: Institute for the Future of Work (IFOW), Ditsela Place, Hatfield, Pretoria
Purpose of the Position
The Project Administrative Assistant will provide administrative, operational, and coordination support to the Public-Private Partnerships Office. The successful candidate will assist in ensuring the effective planning, implementation, monitoring, and reporting of innovation and partnership projects while supporting stakeholder engagement and maintaining project governance documentation.
The position also plays an important role in ensuring business continuity during the temporary absence of the PPP Manager by providing administrative support across various partnership initiatives.
Work Arrangement
The successful candidate will primarily work on-site at the Institute for the Future of Work located at Ditsela Place in Hatfield, Pretoria.
Hybrid working arrangements may be approved depending on operational requirements and University policy.
The position also requires occasional local travel to stakeholder meetings, project sites, partnership engagements, workshops, and related events. Travel may take place together with the Senior Director or other authorised University representatives where necessary.
Key Responsibilities
The Project Administrative Assistant will perform a wide range of administrative and project coordination duties, including the following:
Project Administration and Coordination
Responsibilities include:
- Providing administrative support for innovation and partnership projects.
- Assisting with project planning and implementation.
- Maintaining project schedules and timelines.
- Updating project action registers.
- Maintaining project risk registers.
- Managing project dashboards.
- Coordinating project meetings.
- Preparing meeting agendas.
- Recording accurate meeting minutes.
- Monitoring project milestones.
- Following up on outstanding project deliverables.
- Maintaining project documentation.
- Organising filing systems and project records.
Stakeholder and Partnership Coordination
The successful candidate will also assist with partnership administration by:
- Coordinating communication between internal and external stakeholders.
- Maintaining stakeholder databases.
- Updating partnership information.
- Supporting stakeholder meetings and engagement sessions.
- Assisting with workshops and collaboration activities.
- Helping onboard new project partners.
- Coordinating the routing and tracking of partnership agreements.
- Supporting documentation relating to Memorandums of Understanding (MoUs), Service Level Agreements (SLAs), and Non-Disclosure Agreements (NDAs).
Administrative and Operational Support
The role includes providing daily administrative support through:
- Managing calendars and appointments.
- Coordinating meetings.
- Organising meeting logistics.
- Assisting with travel arrangements.
- Supporting event planning and coordination.
- Preparing official correspondence.
- Drafting reports.
- Assisting with presentations.
- Preparing briefing documents.
- Supporting procurement administration.
- Assisting with payment tracking processes.
Reporting and Knowledge Management
The Project Administrative Assistant will contribute to reporting and documentation by:
- Assisting with monthly project reports.
- Preparing quarterly reports.
- Supporting annual reporting processes.
- Maintaining project documentation repositories.
- Supporting monitoring and evaluation activities.
- Assisting with audit readiness.
- Producing project statistics.
- Preparing administrative reports.
Partnership Promotion and Events
The successful candidate will support various stakeholder engagement activities, including:
- Stakeholder dialogue sessions.
- Partnership launches.
- Networking events.
- Investment forums.
- Partnership communication initiatives.
- Administrative support for public-private partnership events.
General Responsibilities
In addition to the core duties, the successful candidate will also be expected to:
- Perform other reasonable administrative and operational duties assigned by the Senior Director.
- Maintain strict confidentiality regarding commercially sensitive, institutional, and partner information.
- Ensure compliance with University policies and contractual obligations.
- Adhere to the Protection of Personal Information Act (POPIA).
- Promote effective records management practices.
- Support good governance within the PPP Office.
- Demonstrate professional conduct at all times.
- Contribute to continuous improvement initiatives by identifying opportunities to improve project administration processes, documentation, and coordination systems.
Minimum Requirements
Applicants must possess one of the following qualifications:
- National Diploma in Project Management
- National Diploma in Business Administration
- National Diploma in Public Administration
- National Diploma in Management Assistance
- National Diploma in Information Systems
- Bachelor’s Degree in Project Management
- Bachelor’s Degree in Business Administration
- Bachelor’s Degree in Public Administration
- Bachelor’s Degree in Management Assistance
- Bachelor’s Degree in Information Systems
Applicants must also have:
- At least two years of experience in project administration.
- Experience in partnership coordination or programme administration.
Added Advantage
Experience in any of the following sectors will be considered beneficial:
- Higher education
- Consulting
- Engineering
- Research
- Development programmes
- Partnership management
A basic understanding of the following will also serve as an advantage:
- South Africa’s Public-Private Partnership framework.
- Stakeholder engagement processes.
- Project governance principles.
Additional Requirements
Applicants should also meet the following requirements:
- Willingness to travel locally when required.
- Ability to maintain confidentiality.
- Ability to manage commercially sensitive information.
- Excellent written communication skills.
- Excellent verbal communication skills.
- South African citizenship or legal authorisation to work in South Africa.
Skills That Will Support Success
The ideal candidate should demonstrate:
- Strong organisational skills.
- Excellent administrative abilities.
- Effective communication skills.
- Good interpersonal skills.
- Strong attention to detail.
- Time management skills.
- Ability to work independently.
- Ability to coordinate multiple activities simultaneously.
- Professionalism when working with stakeholders.
- Computer literacy and document management skills.
Required Application Documents
Applicants should submit the following documents:
- Comprehensive Curriculum Vitae (CV).
- Copy of the highest qualification.
- Certified copy of an Identity Document.
- Completed HR Employment Form.
How to Apply
Applications should be sent via email to:
Email: [email protected]
Enquiries
- Contact Person: Ms P Masenya
- Email: [email protected]
Closing Date: 06 August 2026
Applications received after the closing date may not be considered.
Important Information
Only shortlisted candidates will be contacted regarding the recruitment process.
If no response is received within one month after the closing date, applicants should regard their applications as unsuccessful.
The University reserves the right not to make an appointment.
Position Summary
This part-time opportunity offers experienced project administration professionals the chance to contribute to strategic innovation and partnership projects at Tshwane University of Technology. The successful candidate will support project coordination, stakeholder engagement, governance documentation, reporting, and operational activities within the Institute for the Future of Work while working alongside experienced professionals in a collaborative environment.
Candidates who meet the minimum requirements and possess strong administrative, coordination, and communication skills are encouraged to submit their applications before the closing date.
